
GTD Office iOS
Welcome to the GTD Office Knowledge Base for iOS!
Adding and editing tasks: tasks types and task info
Depending on Start Date each of task has its own place: Today, Scheduled or Someday.
You can create Tasks of 3 Types: ToDo, Appointment, Email/Call:
Tasks Info
In Task Info view you can:
Edit Task
Inbox tab: tasks that have no Start Date
All newly created tasks that have no Start Date are kept in Inbox. If only you add a Start Date the task will be transferred to Today or Scheduled.
Today tab: tasks that have Start Date
Scheduled tab: tasks set for future dates
All newly created tasks that have Start Date set for future dates are saved in Scheduled. Tasks of this type necessarily should have both Start and Due Date.
Someday tab: tasks with no specific date
You have added task, but have not decided when the task should be performed? Set Due Date to Someday and save it in the long run.
Categories tab: tasks grouped by categories
This list displays all tasks grouped by categories. Each category has its unique color. The System allows user to choose one of 5 standard categories or add up to 15 personal categories. You can choose a default category, that will be assigned to each of your task by default. As only you choose some category, task (project, contact or company) are displayed in this color.
Not Done tab: incomplete tasks
The Not Done list comprises of all incomplete tasks (Open, In Progress, Pending). Firstly tasks with Due Date are shown, than all others in alphabetical order.
If task is marked as «Done» or task status is changed to «Done», it is automatically transferred to Done.
Done tab: completed tasks
This list displays all completed tasks, sorted by performance date.
Tasks grouping
Swipe down to activate grouping controller and easily group tasks by Categories, Date or Priority.
Alerts: remind you that this task comes
After you have set Start and Due Date of task, you can set Task Alert. At time you have chosen an app will remind you that this task comes.
Calendar tab: day, week and month
On both iOS devices to move between weeks scroll left/right on time scale and to go back to current week tap button. To go to current date use "Today" button and the Calendar will be switched to the current day, week or month.
Edit Task mode
To add a new task Tap&Hold on empty space of Calendar. The system will assign the hour you tapped on as a Start date of Appointment task. After that the sysem will open New task window and you will be able to continue creating task.
iCloud Syncing
If you turn off the toggles for the GTD Office, then you will use app data that was saved locally on your device.
Sync with Apple Calendar
Conversely, if GTD Office has an NO access to iCloud, than access to Calendars should be deactivated in iCloud Settings.
NOTE: to Sync tasks you need to choose calendar type “GTD Office” in Apple Calendar. If you Delete “GTD Office” Calendar from Apple Calendar all tasks will be saved in the app and automatically synced to Apple Calendar.
Pecularities of syncing tasks
Syncing other types of Calendars (exept Apple Calendar)
GTD Office syncs only tasks created in Apple Calendar, but it does not sync tasks created in other calendars. For example, a task created in Gmail Calendar will be synced to Apple Calendar, but will not be synced to GTD Office Calendar.
For example, if your device mail has an access to other mail accounts, Gmail, for instance, then tasks created in Gmail Calendar will be synced to Apple Calendar, but it will not be synced to GTD Office Calendar.
Set preferences: calendar sync options and contacts display order
In Preferences you can set options of Calendar Syncing.
For example, if sync period is 3 months an app displays tasks with interval 1 month before Today and 3 months after Today. Anf if sync period is 6 months an app displays tasks with interval 1 month before Today and 6 months after Today.
Sync Frequency of Repeated tasks allows you to set the number of repeated-tasks an app will show in Calendar view. For example, if sync frequency is 3 an app displays all overdue tasks withinh the period and 3 following scheduled tasks.
Creating and editing Repeated tasks


Send E-mails